Move-Out Inspection: Your 8-Point Landlord Checklist
The move-out inspection is where a tenancy is settled. It should compare the home with its documented starting condition, not with anyone's memory of it. When landlords follow a consistent process, the final account is clear, fair, and backed by evidence.
Here's an 8-point checklist to guide your next move-out inspection.
Your 8-point move-out inspection checklist
1. Bring the move-in report
Use the signed move-in report as the baseline for every room and included area. It's the only reliable way to tell what's changed during the tenancy.
2. Record walls, floors, and surfaces
Separate new damage from ordinary wear and tear and from marks that were already documented at move-in.
Tip: Compare each finding with the move-in report so any changes are assessed accurately.
3. Test doors, windows, and locks
Confirm everything opens, closes, and locks properly, and account for all keys and access devices.
Tip: Try each entry point and make sure you have every key, fob, remote, and access card that was provided.
4. Check kitchens and bathrooms
Record appliance condition, fixtures, moisture, cleaning, and visible damage.
Tip: Look carefully at sinks, cabinets, counters, toilets, showers, and appliances.
5. Review included spaces
Inspect storage, parking, balcony, yard, garage, and any furnishings provided with the rental.
Tip: Check every space listed in the tenancy agreement, not just the main living areas.
6. Take clear, dated photos
Use wide views for context and close-ups for specific findings.
Tip: Capture both full-room views and close-up details, and keep the date visible in your records.
7. Complete the required report process
Follow Alberta's timing and participation rules, complete the inspection form properly, and give the tenant their copy. Under the Residential Tenancies Act, the move-out inspection must happen within one week before or after the tenant gives up possession, and the landlord must offer the tenant a chance to attend.
8. Build the final account from evidence
Connect any proposed deduction to the tenancy agreement, the inspection reports, and the actual cost of the repair or cleaning.
Tip: Keep receipts, invoices, photos, and signed reports to support any claim.
Frequently asked questions
What's the difference between damage and normal wear and tear?
Normal wear and tear is the gradual deterioration that comes from everyday living, like light scuffs or carpet wear in high-traffic areas. Damage goes beyond that, such as holes in walls, broken fixtures, or stains caused by neglect. Comparing with the move-in report helps make the distinction clear.
How long does a landlord have to return the security deposit in Alberta?
Within 10 days after the tenant gives up possession, the landlord must return the deposit or provide a statement of account showing any deductions and return the balance.
Can a landlord deduct for damage without a move-in report?
No. In Alberta, deductions for damage require both a move-in and a move-out inspection report.
Fair, documented move-outs with Power Properties
A clear, evidence-based move-out process protects owners and treats tenants fairly. Power Properties manages inspections, reports, and deposit accounting for rentals across Calgary, Edmonton, Lethbridge, and Medicine Hat. Talk to our team about managing your property.
This article is general information and isn't legal advice. For the full requirements, see the Government of Alberta's guidance on inspection reports and security deposits under the Residential Tenancies Act.
